If you are a UTIA faculty or staff member planning to submit a proposal or talk with a company about funding for a project, as soon as you start planning, send an e-mail to firstname.lastname@example.org. To expedite our process, please include in the subject line “Upcoming Proposal” and include the following in the text of the e-mail:
Agency submitting to
Program and/or link to RFA
Deadline or due date
Other collaborators (including organizations/universities and other UT campuses) that may be involved
If available, please also forward any e-mail with instructions.
A grant coordinator will be assigned to work with you, help develop your budget, and shepherd the proposal through to submittal in TERA PAMS and to the agency. If you are not contacted by a coordinator within two days of sending an e-mail, please follow-up to ensure a coordinator has been assigned. The coordinator will review the RFA in detail and help establish a timeline so the proposal package is fully complete and ready for submission three business days prior to the sponsor’s due date. This will allow ample time for review and dealing with any problems.
Even if a proposal or contract is submitted by a faculty or staff member, prior approval of the UTIA Sponsored Programs office is required. This is to protect you as an employee and the institution.
Preliminary proposals or pre-applications must be submitted via email@example.com and routed through TERA PAMS if it:
Must be submitted by the Office of Sponsored Programs,
Requires an Authorized Official institutional signature,
Has a line item budget, or
All proposals, contracts with due dates, and required pre-proposals must be fully completed and ready for submission three business days prior to the sponsor's due date. Where electronic submission is required (such as grants.gov) the proposal will be submitted by the Sponsored Programs office at least one day before the actual sponsor due date.
Our office will facilitate technical editing of a proposal through an outside consultant. If you are interested in this service, please let your assigned Coordinator know to initiate the process. The editor chosen will have appropriate credentials and skills for the work being performed and will ensure the confidentiality of the investigator’s research.
UTIA faculty may supplement their UT salary through the UTIA Faculty Incentive Plan (FIP). Details of UTIA FIP depend on the faculty member’s unit of employment:
Our objectives are to assist faculty in the proposal preparation and submission process and to increase our competitiveness in securing extramural funding. If you have questions or concerns, please feel free to contact us.